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This collection development guidelines state the guiding principles and procedures under which collection development activities, including the selection, maintenance, and weeding of print, electronic, and media library materials for the Ray Howard Library at Shoreline Community College, will occur. This document is to be reviewed every three years.
The library collection supports the mission of the library and the college. The goal of collection development is to meet the information needs of our students, faculty, and staff by providing access to a variety of relevant print, media, and electronic resources. The collection includes representative and meaningful information resources suitable for a culturally diverse college community. It provides materials that attract and address a variety of learning styles and levels of sophistication.
Adherence to intellectual freedom is a fundamental tenet of the Ray Howard Library in carrying out its educational mission in a democratic society. The Ray Howard Library firmly endorses the American Library Association’s Library Bill of Rights and the International Federation of Library Associations and Institutions’ (IFLA)Statement on Libraries and Intellectual Freedom As IFLA states and the Ray Howard Library affirms, “Commitment to intellectual freedom is a core responsibility for the library and information professional.”
Collection Development Priorities
The primary users of the Ray Howard Library at Shoreline Community College are its students, faculty, and staff. Sole priority in collection development is given to providing access, both on- and off-campus, to information sources meeting the information needs of these users.
Secondary users, including the general public as well as students from other schools, are welcome to use the Library and access its collection. However the library does not purchase materials specifically for them.
We have a goal of identifying faculty needs and interests as they relate to developing their curricula, purchasing with those in mind, and marketing the existence of those works. We also have a goal of assessing whether 1) the collection matches the college curriculum; 2) whether the faculty are satisfied with the collection and whether they are using it for developing their materials and curriculum; 3) whether the students are satisfied with it and using it for their coursework; 4) whether the librarians are using the collection development guidelines.
Collection Development Budget
The collection development budget is composed of a general materials budget that pays for monographs, periodicals, standing orders, media, and electronic databases. It is used to purchase materials housed in or accessed through the library. This budget is not used to purchase materials for college department or faculty/staff office collections.
Perkins funds may be allocated to the library by the Dean of Professional/Technical Programs. These funds are used to purchase library materials in any format supporting instruction in the professional/technical programs at the college. In the event that the library receives grant funds for collection development, these funds will be used to acquire library materials conforming to the intent of the grant.
Responsibility for Collection Development
The Acting Dean of Social Sciences, Library Technology, Equity & Social Justice, World Languages and Parent-Child Center has overall responsibility for library services, including collection development. The collection development librarian, who reports to the Acting Dean of Social Sciences, Library Technology, Equity & Social Justice, World Languages and Parent-Child Center, has lead responsibility for collection development matters, and actively participates in collection development activities. Each reference librarian has collection development responsibilities, including reviewing and selecting print and media materials; participating in database review and selection, and weeding library collections.
Reference librarians are responsible for the selection of materials to be added to the library collection. Recommendations for titles to be added to the collection can be made by any member of the college community. Such recommendations should be actively solicited by librarians from individuals with areas of expertise.
Selection of Library Materials
Selection Criteria for Website Selection
In addition to meeting the general criteria of materials selection, websites should meet these specific criteria
Selection Criteria for Open Educational Resources (OER)
In addition to meeting the general criteria of materials selection, and in recognition of Shoreline Community College’s intention to use more Open Educational Resources (OER), OER should meet these specific criteria
Faculty Librarians, as part of their collection development duties, may recommend course-related materials such as OER textbooks to the Instructional Faculty in the subject area for which they collect.
Selection Criteria for Database Selection
In addition to meeting the general criteria for materials selection, electronic formats should meet these specific criteria
Specific Types of Materials
In addition to its general collection, the Library has specialized collections of materials. These collections are listed below. All of these collections are subject to the criteria established in these guidelines for materials selection and weeding. Deaccessioning can be considered at the Library Planning Council level.
Collection Maintenance: Weeding
Weeding refers to the continuous process in collection development in which items in the library collection that are outdated, rarely used, unnecessarily duplicated, no longer covered in the college curriculum, worn-out, or damaged are removed from the collection. Justifications for weeding include maintaining a current, accurate, and useful collection; making the best use of space; improving the appearance and browsability of the collection; identifying materials needing repair or replacement; and getting feedback on the collection’s strengths and weaknesses. Weeding extends to all materials in the library collections. The current weeding schedule for the general collection provides a timeline and subject responsibilities for weeding activities (see Appendix 2).
Subject Area Criteria for Collection Weeding
The following guidelines for broad subject categories are to be used in conjunction with the general criteria for weeding as well as any specific circumstances pertaining to individual subject areas or programs of study offered by Shoreline Community College. It should be remembered that the guidelines stated below are generalizations and that there will be exceptions to them. For example, classics and/or conceptual works in the social sciences, health sciences, technology, business, and applied and pure sciences may have longer lasting relevance or historical value and still be of value beyond the ten year mark.
Marketing the Collection
Marketing the collection will be specifically addressed in the Marketing Plan.
Assessing the Collection
The Ray Howard Library will administer satisfaction surveys to the faculty and also to the students every two years. The Collection Development Librarian will review the College Catalog every two years to ensure that the collection emphasizes current courses and programs. The Collection Development Librarian will hold a training session Fall quarter in which the budget, timeline, collection plan and subject areas are reviewed.
Review of the Collection Development Guidelines Statement
The Collection Development Guidelines Statement will be updated or changed as needed to keep it current and completely reviewed every three years by the Collection Development Librarian in consultation with the other faculty librarians.
Date of Adoption: 5/1/13 Updated: 4//20/17
Key Department: Library Reference Services
Key Person: Claire Murata, Librarian